An article by Richard James Rogers (Award-Winning Author of The Quick Guide to Classroom Management and The Power of Praise: Empowering Students Through Positive Feedback)
Illustrated by Sutthiya Lertyongphati
My promise to you: I never use generative AI to create, edit, or enhance my blog posts. All of my content is original.
Accompanying podcast episode:
A true story is mentioned in this blog post. Names, and, in some cases, genders, have been changed in order to protect anonymity. Any similarity to real people is purely coincidental.
The time has come for you to miss a day or two, or more, of school. Maybe you are suddenly sick (it happens to all of us), maybe you’re on long-term leave, maybe you have a training workshop to attend, or maybe you have another legitimate reason to take time off school.
What happens next could make or break your career at your school. That’s right – I did just say that. Poorly considered cover work, along with other factors, can result in dire consequences for you if you’re not careful. I’ve seen it happen all too often in my twenty years as a secondary school teacher, and I’m here to warn you, to educate you, and to empower you with the right information.
Take notes if you have to. I’ll be laying out the raw truths that nobody has probably ever told you before.
#1: You have no idea who’ll be entering your classroom whilst you’re away
Claire was a Chemistry teacher at a top international school who was suddenly off sick for two days. She set cover work, some of which included printed materials, and thought nothing more about it as she rested at home.
Unbeknownst to her, however, Darren, the school’s other (more experienced) Chemistry teacher, had been assigned to cover her Year 10 IGCSE Chemistry class. He was shocked at the materials that the students were given as cover work. The topics the students were covering should have been taught months ago, had the teacher been following the agreed scheme of work. After flicking through a few of the students’ notebooks and asking the students some questions about what they had learnt thus far, he came to the realisation that they were WAY BEHIND where they needed to be. At this rate, they wouldn’t finish even 60% of the material they needed to cover that year.
He brought his concerns to his Head of Science, who then initiated an observation and monitoring process when Claire returned to work. It was not the outcome she expected just for being sick for a few days. At the end of the academic year, it was decided that her contract with the school would not be renewed, and she was forced to find another job at another school. The concerns around her pace of delivery for exam-level classes were a major contributing factor in this decision.
The key takeaways that this true story teaches us are brutal and shocking, but should act as a wake-up call for the complacent. You don’t know who will take over your classes, so make sure everything is in order at all times:
- Make sure your classroom is tidy and organised. Piles of unmarked work, for example, lying around your classroom may raise concerns.
- Make sure your students are where they need to be in the Scheme of Work. Questions may be asked if this has not been picked up beforehand.
- An untidy classroom doesn’t look good. An organised classroom shows that you are organised. Cover teachers who walk into your classroom should be impressed, not disgusted.
- Make sure maintenance issues have been dealt with. Faulty smart boards, wonky bookshelves, broken chairs – anything that’s not in order could raise suspicion. How long have you allowed things to be like this?
- Make sure books are marked. The cover teacher may see the students’ books. If they’ve not been marked in a long time, then don’t assume that this will be okay. That might become a concern that’s raised with SLT.
Of course, we should always be vigilant as teachers – not simply ready in case we have to be absent. Student work should be marked regularly, we should be keeping pace with the curriculum, and teaching standards must be high. This should be happening at all times, but hopefully the fact that you may have to set a sudden cover lesson highlights the importance of this even more.
#2: Communicate cover work to all stakeholders clearly
Who needs to know what your students are expected to do? That’s simple:
- The students
- The cover teachers
- Your line manager/SLT
Communication to students should be pretty straightforward – use the systems that they already use. Moodle, Firefly, Google Classroom, ManageBac: whatever VLE is already in place should be used to add the cover work. If your school doesn’t use such systems, or if student access to these systems is an issue (e.g. if students don’t have IT devices), then set paper-based work (if you can) and place it in a visible place in your classroom. If you’re suddenly sick, then you may have to send this work to someone at school to print (e.g. your line manager, or the teachers covering the lessons).
As for the cover teacher, don’t assume that they have been told what to do by line managers or SLT. Contact them directly if you can. Most schools will send out a cover list at the start of the day. If you know who is covering your lessons, then email them directly with the cover work and lesson instructions before the lesson starts.
It’s a good idea to let whoever oversees cover know what the cover work is, too. There can be last-minute changes to cover lists, and the person responsible for overseeing cover can help to communicate your instructions to the assigned cover teachers.
#3: Follow agreed procedures
It amazes me just how many teachers get sick for the first time in a certain academic year, then forget how to communicate their absence to relevant people. Check your school’s Staff Handbook, your contract, or anywhere else where cover instructions are published before you set cover work. The schools I’ve worked at over the years have had vastly different procedures. One school wanted staff to send an SMS to a certain person by a certain time in the morning (for short-term cover), another wanted an email to be sent. One school I worked at required a phone call to be made to a certain individual.
Do you know what your school requires you to do when cover work needs to be set? If you don’t follow agreed procedures, then in some schools that could result in a formal warning, or at least an entry in HR records, which will make your legal situation more tricky if you intend to pursue severance or other benefits when you leave that school.
Do you need to submit a medical certificate for illness, for example? What is the minimum threshold of days that you can be off sick before you need to submit medical evidence? Are there special conditions for Mondays and Fridays, or school events? Make sure you check all of this.
Sometimes, in extreme cases, agreed procedures can be unclear even to senior leadership, so make sure you’ve kept evidence of what you’ve been told to do. I was once sick at a school I worked at and communicated the information to the person whom I was instructed to inform. Apparently, that person didn’t pass on the information, and I was told that covering my lessons for that day became complete ‘chaos’. It wasn’t my fault – I did what I was told to do, and I had evidence that I followed the instructions that were passed on to me. When I was quizzed about things when I came back, I simply presented the instructions I had been given. Nobody could complain anymore: I had followed the agreed procedures. The issue wasn’t my communication – it was the lack of a coherent communication chain in that school to account for short-term cover at a senior level.
Always double-check, and keep evidence that procedures were followed (e.g. emails, screenshots of work posted on VLEs, etc.). You may need this evidence later.
