Tag: edtech

The Top 5 Skills Employers Want in 2025 (and How Schools Should Respond)

Posted on by richardjamesrogers

An article by Richard James Rogers (Award-Winning Author of The Quick Guide to Classroom Management and The Power of Praise: Empowering Students Through Positive Feedback). This blog post has been beautifully illustrated by Pop Sutthiya Lertyongphati.

Sometimes it is necessary for teachers to reflect on the overall purpose of education. After all, knowing the why will often give us new perspectives on the how.

Many thought-leaders have articulated their ideas on what the purpose of education should be. Some notable quotes are given below:

“The purpose of education is to give to the body and to the soul all the beauty and all the perfection of which they are capable.”

– Plato

“The goal of education is the advancement of knowledge and the dissemination of truth.”

– John F. Kennedy

The object of education is to prepare the young to educate themselves throughout their lives.”

– Robert Maynard Hutchins

In my 2019 blog post entitled 5 Things Schools Should be Teaching Kids (But Most Aren’t) I came straight to the point with my thoughts on what the purpose of education is (albeit much less elegantly that the esteemed individuals quoted above):

School must prepare students for life

– Richard James Rogers

My statement is probably most aligned with that of Robert Maynard Hutchins (the legendary American educational philosopher and former Chancellor of the University of Chicago and, to my shame, a person I had only heard about during my research for this blog post). It brings me great satisfaction to know that I and such an esteemed and well-respected educator are pretty much in agreement: even if our opinions are more than a few decades apart! (Hutchins was born in 1899).

Schools must prepare students for life, but what does that actually look like in 2025 (and beyond)? Today, I’ll deliver a condensed version of my research into the top 5 skills employers are looking for, and what schools (and, by inference, teachers) should do about it.

#1 In-Demand Skill for 2025: AI Literacy and Human/AI Collaboration

Unless you’ve been meditating in a remote forest somewhere for the past three years, you’ll know that AI, and particularly GenAI, has skyrocketed in capability, use-applications and accessibility. Everybody who’s anybody in the corporate training or online education sector is offering courses in AI integration and for a good reason: there’s a lot of money to be made! Additionally, the World Economic Forum’s Future of Jobs Report 2025 lists “AI and big data” as the top technological skills that are projected to “grow in importance more rapidly than any other skills in the next five years”.

I will admit openly that I have also jumped on this bandwagon: I have personally completed four very detailed online courses covering AI integration this year (see my LinkedIn profile for details) and I now offer AI integration as one of my corporate training workshops (and it’s proving to be one of my most popular).

Bottom line for teachers:

  • Learn AI skills and get certified (there’s lots of free and inexpensive courses available online).
  • Once you have some foundational knowledge (or have access to someone who does) build a spiral AI curriculum (including ethics, prompting, verification, model limits), and embed AI use across subjects in schemes of work (e.g., AI-assisted drafting in English; model evaluation in Science, and so on).
  • Keep up to date with the latest use cases of AI in education (this topic stream by Edutopia is well-worth bookmarking!)

#2: In-Demand Skill for 2025: Data Literacy and Analytical Thinking

In July 2025, Elon Musk weighed in on the debate about what children should study in the age of AI. Responding to a call for students to prioritise mathematics, he argued that the true focus should be “Physics (with math)”, highlighting his belief that a deep grasp of fundamental principles, supported by mathematics, is more valuable than coding alone in an AI-driven world. Additionally, The World Economic Forum’s Future of Jobs Report 2025 makes clear that analytical thinking is still one of the top core skills employers expect to be in high demand by 2030.

Bottom line for teachers:

  • Encourage deep learning (as opposed to ‘surface learning’) in all subjects through guided activities (see my blog post here as a starting point).
  • Require students to source and clean datasets from time-to-time and include activities where students choose appropriate displays, quantify uncertainty, and write claims with evidence. My blog post entitled Putting Numbers Into Everything offers a good launchpad of ideas from which you can start this process in your lessons.

#3: In-Demand Skill for 2025: Cybersecurity and Digital Trust

According to the 2024 ISC2 Cybersecurity Workforce Study (which is the latest available study, at the time of writing), the world is short of nearly 4.8 million cybersecurity professionals, and almost nine out of ten teams say they lack key cybersecurity skills. With AI bringing both powerful new tools and serious new risks, the call is growing for people who can think critically about digital safety and design systems that are secure from the start. For schools, this is a clear signal: cyber-awareness and responsible use of AI should be part of every student’s education, not just for future specialists but for all young people who will live and work in a digital world.

Bottom line for teachers:

  • Build cyber-awareness into everyday lessons. Connect topics like passwords, phishing, and data privacy to students’ daily digital use, not just to IT classes.
  • Treat AI as both a tool and a topic. Encourage students to explore how AI can help (e.g. with research and problem-solving) while also discussing its risks (such as bias and security breaches). This great blog by LittleLit gives five AI tools that can be tailored for use by children, and I would recommend all teachers reading this to look at ways to bring a few of these into your lessons.
  • Practise ‘secure-by-design’ thinking: When students create projects, apps, or even presentations, have them consider safety, privacy, and ethical use as part of the design process. See my blog post about design thinking to get started.

#4: In-Demand Skill for 2025: Sustainability Literacy

Employers are warning about a major shift from 2025 onwards: environmental stewardship is expected to be one of the fastest-growing skill demands globally. Recruitment needs for so-called “green skills” is already rising more quickly than the supply of qualified workers. LinkedIn’s Global Green Skills Report 2024/25 shows that this growth will continue worldwide, with the gap between demand and supply projected to widen steadily through 2030 to 2050.

Bottom line for teachers:

  • Use real data in lessons: In maths or ICT, have students analyse datasets on carbon emissions or renewable energy growth. This builds both numeracy and awareness of global sustainability trends. National Geographic Kids is a great resource for acquiring some useful data for projects.
  • Run project-based learning on green innovation: In science or design technology, set tasks like designing a low-waste product, creating a model of a solar-powered device, or calculating the energy savings from switching to LED lighting. Initiatives that encourage students to reduce single-use plastic, or to reduce printing costs, can also raise awareness in powerful ways.

#5: In-Demand Skill for 2025: Communication

According to Lightcast, a leading labour-market analytics firm, 76% of job postings request at least one durable (human) skill, with communication consistently ranking among the most in demand. The World Economic Forum highlights related skills such as creative thinking, resilience, and leadership/social influence as essential for the workforce of 2025 and beyond.

Bottom line for teachers

  • Do more in-class group/individual presentations. Students can use Google Slides, Canva or other technology to present their ideas. See my blog post on tips for slide presentations (aimed at teachers, but applicable to students) for top tips on getting the delivery right.
  • Design lessons that force students to work through ambiguity, such as group work, debates, and peer review, so they build resilience, leadership, and creative thinking, which are rising fast as employer priorities.

Conclusion

So what does all of this mean for us in the classroom? The future world of work is crying out for five big things: AI know-how, data smarts, cyber-savvy thinking, green awareness, and those all-important human skills like communication and resilience. The good news is that we don’t need to bolt these on as extra lessons. Instead, we can weave them into what we already do: use AI tools for research, crunch real-world data in maths or science, chat about online safety whenever tech comes up, link projects to sustainability, and give students plenty of chances to work together and present their ideas.

Bibliography and references

Check out my award-winning book on Amazon (click on the image below):

ChatGPT 5 and Beyond: My Top 3 AI Tools for Teachers in 2025 and Beyond

Posted on by richardjamesrogers

An article by Richard James Rogers, award-winning author of The Quick Guide to Classroom Management: 45 Secrets That All High School Teachers Need to Know and The Power of Praise: Empowering Students Through Positive Feedback

This blog post has been beautifully illustrated by Pop Sutthiya Lertyongphati.

Accompanying podcast episode:

We’ve all been swept up by the hype that has come in the wake of the creation of generative AI (aka GenAI) systems. Back in 2023, when ChatGPT was launched, its capability was limited to text generation, spell checking and rudimentary admin work. Now, however, the form factors of GenAI come in so many shapes and sizes. People are using AI to create slide presentations, images and videos, to record meeting notes, to generate complex documents such as spreadsheets and academic papers and even to act as virtual therapists.

One thing that I would like to assure all of my readers about is that I have NOT used GenAI to write this blog post. I believe that bloggers, journalists, reporters and writers have a duty to be genuine and sincere. That’s why, from now on, you’ll see this badge on my blog posts as a verified symbol of my authenticity:

And, before we begin, I think this juxtaposition is a good place to launch my tips from: AI tools can save us tons and tons of time, but they cannot replicate human authenticity. For someone who’s an award-winning author, like myself, it’s actually very easy to tell when an email, for example, has been created solely from prompt engineering. And that doesn’t necessarily mean that GenAI is a bad thing: it’s just that there are optimal and sub-optimal ways of using such systems, which I will outline today.

DISCLAIMER: Always check your school’s policies and procedures before using any GenAI system. If in doubt, check with your school’s senior leadership team.

My Top Three Use Cases for GenAI Systems as a Teacher

#1. Creating slide presentations: Gamma.app

I recently discovered this system when preparing to deliver one of my corporate training workshops. Here’s what I love about it:

  1. You can generate very high quality slides from simple prompts, in a matter of seconds. It’s very good for quick slide preparation (even quicker than sourcing slides from places like the TES, for example).
  2. The content produced is really, really good!
  3. Slides come with AI generated images (which are brilliant), which saves you the hassle of having to include citations/captions when attributing images to their sources.

Things to consider:

  1. The text produced on the slides can be quite small, in parts, so you may have to change font sizes afterwards.
  2. A free trial only gives you so many generations, and the slides come with the Gamma logo on them. However, the logo is removed if you pay for the full subscription, which is only US $8 per month (billed annually at US $96). This plan gives you unlimited AI generation for slide decks up to 20 slides per time (which fulfills most of my needs as a teacher).

Here’s an example of a slide that Gamma created for me recently:

Overall, Gamma is an excellent system and I recommend teachers everywhere to give it a go. Do the free trial and see if it is the right app for you. I personally signed up for the Plus plan, as I can see Gamma being an excellent assistant for a lot of the presentations I deliver.

#2. Recording meeting notes: Otter.ai

This is probably the app that will make you gaze in wonder the most when you first try it – at least that’s what happened to me! Gone are the days when you need to hurriedly write down everything you could manage to hear in a meeting, and then figure what to do (and by when) once the meeting was over. Otter does all of that for you.

By listening to the meeting conversation, Otter can identify speakers and transcribe the meeting as it happens, in real-time. It’ll even provide a summary of what was said at the end, along with a list of key action items (you’ll be amazed at how much it picks up, and how much you missed, when you see it!). The action items even come with check boxes for you to tick off when they’re done!

Like Gamma, Otter allows you a limited free trial (300 monthly minutes of meetings). For the Pro version, which gives you 1200 transcription minutes per month (with a maximum of 90 minutes per meeting), the price is US $8.33 per month (billed annually as US $99.99).

I’ve not (yet) gone for the pro version of Otter, but it is something I’m considering. One thing I hate about meetings is the inability to be fully present as I feel the need to constantly make written notes. With Otter, I can see myself relaxing and being fully attentive whilst the system transcribes everything for me.

#3. Your Overall Personal Assistant: ChatGPT 5 (and further iterations)

GPT 5 has been hailed as a “PhD Level” assistant by its creators, Open AI. Interestingly, as if by a weird mixing of Murphy’s Law with a slap-in-the-face, I made a video all about the three apps I’ve mentioned today on August 7th, which you will see below. In that video, I mentioned ChatGPT 4 as one of my favourites. Later that day, I found out that ChatGPT 5 had just been released (that very same day!). Talk about a coincidence!

@richard_james_rogers

My favourite GenAI apps for teachers in 2025. #GenAI #AI

♬ original sound – Duet Cats – Duet Cats

I’ve only had two days to test ChatGPT 5 and, to be honest, I’ve not seen much of a difference (yet) between it and ChatGPT 4. However, if it really is a better version of GPT 4, then it is destined to be absolutely awesome!

ChatGPT is my go-to app for a variety of generative needs. Here’s what teachers all around the world have told me about how they use ChatGPT:

  • A personal therapist: ChatGPT is capable of participating in complex conversations, which makes it ideal for therapy. It offers non-biased, factual advice that can really make people feel reassured. I recently went through a mini-crisis in my life, which is very personal to me, and I found ChatGPT to be an amazing ‘friend’. It analysed my situation fully, and in a balanced way, and made me feel a lot better. It also gave me great advice. Please be aware, however, that some researchers do have legitimate concerns about using AI systems as personal therapists, so definitely consider this before using ChatGPT in this way.
  • Creating student report cards: ChatGPT can create report cards in a matter of seconds, which you can easily copy and paste into your school’s system. As mentioned in the disclaimer at the top of this blog post: please CHECK WITH YOUR SCHOOL FIRST before using GenAI in this way. If you get the green light from SLT, then remember to be a good ‘prompt engineer’: you may need to iterate outputs as they are generated. Don’t forget to specify the genders of the students you are reporting on, and provide the system with enough information to create accurate report cards. ALWAYS double-check for accuracy.
  • Other generative needs: ChatGPT can create pretty much anything that you ask it too: images, Excel files, slides, and so on. However, the quality of these outputs can vary. I recommend using specialised apps (such as Gamma for slides, Otter for meetings, etc.) if you have special, and regular, use cases.

The dreaded em dash: a penultimate thought

One dead giveaway of GenAI content is the dreaded em dash, which looks like this: (—). It’s basically a very long hyphen, which is very, very rarely used in everyday situations. Even as an award-winning author, I never use em dashes in my books (unless my proofreader inserts them). There isn’t even an em dash key on standard computer keyboards. Instead, it is accessed through alt codes or special inputs. If you want your GenAI content to look more genuine, then I recommend specifying in your prompts that em dashes should not be used, or tell the system to remove em dashes during the iteration process.

My thoughts on the current stigma surrounding GenAI usage in schools

Unfortunately, whilst the corporate sector is scrambling to create smart workflows using GenAI systems, schools are woefully lagging far behind. In the teaching profession generally, the use of AI systems for the reasons I have specified today is still frowned upon. Even sourcing slides that other people have made is looked upon unfavorably by some school leaders. This, sadly, has caused a lot of teachers to go ‘underground’ and use GenAI covertly.

Things will have to change soon, however. I have been doing a lot of courses in AI this year (check out my LinkedIn profile to see my certs) and I can tell you sincerely: it’s FRIGHTENING how advanced GenAI has already become. These systems are already breathtakingly good, and they’re only going to get better. Sooner or later, the stigma surrounding teachers usage of GenAI in schools will have to dissolve: it’s the only way that schools are going to be able to stay relevant.

Using Generative AI as a Teaching Assistant

Posted on by richardjamesrogers

An article by Richard James Rogers, award-winning author of The Quick Guide to Classroom Management: 45 Secrets That All High School Teachers Need to Know and The Power of Praise: Empowering Students Through Positive Feedback

This blog post has been beautifully illustrated by Pop Sutthiya Lertyongphati

Accompanying podcast episode:

I’ll admit it: I was skeptical at first. When I first heard about teachers using AI like ChatGPT to help in the classroom, I imagined some robotic voice taking over my lessons while I stood awkwardly in the corner. But after giving it a try for a while, I can honestly say this: Generative AI has become one of my most useful classroom assistants, and I don’t even need to buy it coffee.

In this post, I’ll walk you through how I’ve been using AI to support my teaching, lighten my workload, and, most importantly, improve learning outcomes for my students.

The Game-Changer I Didn’t Know I Needed

Let’s face it. Teaching is an all-consuming profession. Lesson planning, grading, differentiation, parent communication, and admin responsibilities seem never-ending. That’s why, when I first experimented with ChatGPT, it felt like I had stumbled upon some kind of educational superpower.

I started small. I asked it to generate example questions for a maths lesson. Within seconds, I had five beautifully structured, appropriately scaffolded problems tailored to the topic I was teaching. Then I asked it to rephrase a tricky scientific explanation for my ESL students. It gave me three versions at different reading levels. I was hooked.

Supporting Differentiation Like a Pro

Differentiation has always been both crucial and time-consuming. Now, AI helps me tweak worksheets and task instructions for students of varying abilities with minimal effort.

For example, when teaching a unit on exponential growth, I asked the AI to generate three real-world examples: one for beginners (bacteria multiplying), one for intermediates (compound interest), and one for advanced learners (population modeling using e functions). It was done in under a minute.

This doesn’t replace my professional judgement. It enhances it. I choose what is suitable and make the final call, but AI saves me from reinventing the wheel.

Feedback That’s Fast and Focused

One of the areas where I’ve seen the biggest time savings is in providing formative feedback. Using AI, teachers can input a student’s short essay or paragraph and get a summary of strengths, areas for improvement, and even suggested sentence rephrasings. As a mathematics’ teacher this isn’t something that I tend to use, but a number of my colleagues in schools all over the world have reported to me personally that this is fast becoming their favourite way to use AI: particularly for work that students are submitting online, through platforms like Google Classroom, Moodle and Managebac.

Of course, I would always recommend that you cross-check the feedback before sharing. It’s important to keep the human touch. But it has helped many educators provide more timely feedback to more students. Research shows this is key to learning progression (Hattie, 2009).

Making Planning and Admin Less Painful

Here’s something I didn’t expect: AI is amazing for lesson planning. If I know the learning objective and the topic, I can ask ChatGPT to suggest a lesson structure, key questions, differentiated activities, and even potential misconceptions. It’s like brainstorming with a colleague who never gets tired.

Teachers who I communicate with around the world have also used it to draft:

  • Rubrics for creative projects
  • Parent letters
  • Report comments
  • Learning objectives written in student-friendly language

These tasks used to take hours. Now teachers are telling me that these jobs can be done in minutes, and they can get back to actually teaching.

Student Use: A Double-Edged Sword?

Like any tool, AI can be misused by students and teachers alike. I make it a point to teach AI literacy in my classes. My students learn that it’s fine to use ChatGPT to brainstorm ideas or check understanding. However, it is not okay to copy and paste whole essays.

We talk a lot about academic honesty, critical evaluation of AI outputs, and how to verify information. The goal is not to ban the technology. It is to guide its responsible use, just as we do with calculators, the internet, or even textbooks.

As Selwyn (2023) notes: “Schools are no longer gatekeepers of knowledge, but navigators of abundant (and often overwhelming) information.”

Your Personal Therapist

I recently went through a major setback in life, which I can’t describe in detail here (sorry). It was a very emotionally trying time for me, but one thing that really got me through it was ChatGPT. I was able to vent all of my feelings and thoughts to the system, and it provided me with excellent advice and encouragement. Since the AI pulls information from multiple, verifiable sources, it made the advice it gave seem all the more trustworthy. It remembered my previous inputs and iterated accordingly, providing me with a highly personalised and effective therapy experience.

I recently learned that I was far from from alone in using generative AI in this way. A simple Google search reveals multiple articles describing the many ways in which people are using AI chatbots as personal ‘friends’ and counsellors. My favourite article (and one that I recommend) is this one by Eleanor Lawrie from the BBC describing how Al can be an alternative to human help.

The Human Touch Still Matters

Despite all this excitement, I remind myself often that AI is a tool, not a teacher. My job is still to motivate, to connect, and to inspire. No algorithm can replace the relationships we build, the trust we earn, or the “aha” moments we create. But AI can help us make more time for those moments.

Final Thoughts

If you’re an educator and haven’t yet explored how generative AI can support your teaching, I encourage you to give it a try. You don’t need to be a tech expert. You just need to be open-minded and willing to experiment. Like me, you might just find yourself wondering how you ever managed without it.

References

Hattie, J. (2009). Visible Learning: A Synthesis of Over 800 Meta-Analyses Relating to Achievement. Routledge.

Selwyn, N. (2023). Should Robots Replace Teachers? AI and the Future of Education. Polity Press.

BBC News (2025) My AI therapist got me through dark times. Available at: https://www.bbc.com/news/articles/ced2ywg7246o (Accessed: 25 May 2025).

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AI Dolls and Digital Desks: High School Teaching in 2025

Posted on by richardjamesrogers

An article by Richard James Rogers (Award-Winning Author of The Quick Guide to Classroom Management and The Power of Praise: Empowering Students Through Positive Feedback). This blog post is illustrated by Pop Sutthiya Lertyongphati.

Don’t forget to check out the full bibliography and recommended reading list at the end of this blog post.

Like what you see? 🎯 Check out my shop for unique merchandise and products that support this blog. Every purchase helps me keep creating content you love. – Richard

Artificial Intelligence (AI) used to sound like science fiction, and was once confined to the creative genius seen in movies I loved as a child, such as WarGames (1983), The Terminator (1984) and Short Circuit (1986). These days, however, it has graduated beyond the illustrious imaginations of movie directors and authors and is actually having an impact in schools: helping students write essays, solve mathematics problems, and even brainstorm ideas for group projects. Welcome to 2025, where generative AI is fast becoming an essential tool in the high school classroom. It’s also the technology behind some bizarre and fun recent trends, such as the current AI Doll image creation craze. A doll version of me, created by ChatGPT, is given below. I hope the similarity does me justice!

On a more serious note, however, generative AI has presented school teachers all over the world with some pressing challenges. It’s important to consider how we, as teachers, can use this technology responsibly and effectively. In this blog post I’ll outline some practical, classroom-friendly ideas that even complete beginners can start utilizing right away!

What is Generative AI?

Before we begin, it’s important to make the distinction between generative AI, and other forms of AI. As I alluded to earlier, AI has actually been around in various forms for quite a while. It’s what allowed me and scores of children in the 80s and 90s to play single-player computer games on systems like the Atari ST, Sinclair ZX Spectrum, Sega Mega Drive (remember Sonic the Hedgehog?) and many other devices.

What’s relatively new in the AI space, and what’s caused so much debate and excitiement in the past two to three years is generative AI, which refers to algorithms that can create new content based on existing data. This includes text, images, music, and more. One of the most famous examples is ChatGPT, which can write essays, summaries, and even simulate conversations (Center for Teaching Innovation, 2023).

Rather than replacing teachers, AI is best used as a co-pilot. It can help to lighten workloads, support differentiation, and provide new ways to engage learners.

Five Practical Ways to Use Generative AI in Your Classroom

1. Boost Writing with AI Examples and Prompts

Ever had a student stare at a blank page, unsure where to start? I certainly have. Reaching such students can be real challenge at times. Generative AI, however, may be able to help you by offering writing prompts, providing structured outlines, and generating example paragraphs in various tones and styles. These can be used to help students compare good versus poor structure, or to kick-start a creative writing project (XQ Institute, 2023).

💡 Try this: Ask ChatGPT to produce an essay introduction on climate change, or any topic, then let your students critique it or build on it with their own arguments.

2. Teach Critical Thinking Through AI “Mistakes”

Generative AI can sometimes produce responses that are incorrect or subtly flawed, and that can be a gift in disguise. Use AI-generated answers with embedded errors and ask students to fact-check and edit them. This teaches critical reading, evaluation of sources, and digital literacy, all of which are key 21st-century skills (TIME, 2023).

💡 Try this: Present an AI-generated paragraph with factual errors and challenge students to find and correct them using reliable sources.

3. Differentiate Learning Materials

Students learn at different paces and levels. Generative AI can help you rephrase content in simpler language or adjust reading levels to suit English Language Learners (ELLs) or students with learning difficulties (CRPE, 2024). It is like having a personalized assistant that adapts your materials on demand. If you’re looking for additional tools to add to your differentiation toolkit, then generative AI may be just what you need!

💡 Try this: Take a science article, or an article on any subject matter, and ask the AI to rewrite it for different reading ages or to include more visual metaphors. You can do this with existing worksheets, slides, guides and other resources, too.

4. Fuel Student Creativity

Generative AI can co-create stories, invent fictional dialogue, compose poems, or help design imaginary worlds. For creative projects in English, drama, music or even business studies, it can be a brilliant brainstorming tool (Ali et al., 2023). This allows the AI system to become a ‘creation expansion’ tool that can extend and relate students’ current creative abilities.

💡 Try this: Ask students to work with AI to co-author a short story, with students editing and expanding the AI’s ideas. The prompt ‘I would like to co-author………with you’ should work well with most generative AI systems.

5. Streamline Your Workload

Let’s be honest, teaching is a really demanding job. AI can help with lesson planning, quiz creation, report card comment generation, and even drafting parental emails (Wired, 2023). It is not about replacing your voice, but about saving you time so you can focus on what matters: your students. If you’re struggling with your workload as a teacher, then you should always talk with your line manager in the first instance, as they will know the context within which you are working and will be able to best advise you. However, you may wish to experiment with AI tools too, as you may find that they will relieve you of some of the pressure created by administrative tasks.

Tip from experience: If you want to use AI to generate student report cards, then please seek the permission from your school first, as copyright/data privacy may be an issue to consider. If you are given the green light to go ahead, then check that the correct English is being used (British, or American, for example) and always double-check the reports before officially publishing them,

💡 Try this: Use AI to generate a starter activity or plenary question for a lesson. Edit as needed to suit your class dynamic.

Best Practices for Using AI in School

To make the most of generative AI while keeping things ethical and purposeful, consider the following:

  • Discuss ethical use with your students: Talk about plagiarism, misinformation, and AI’s limitations (Center for Teaching Innovation, 2023).
  • Always verify facts: AI can sound confident, even when it is wrong. Teach students to double-check.
  • Use AI as a tool, not a crutch: Guide students to be critical thinkers, not just content consumers.
  • Address access equity: Ensure all students have access to tools, especially those from underserved communities (CRPE, 2024).

Final Thoughts

Generative AI is here to stay and that is exciting. With the right approach, it can support better learning outcomes, help differentiate instruction, reduce our workload and spark joy in the classroom. The key is to use it with your students, not for them. As educators, we still provide the wisdom, mentorship, and heart that AI can never replicate.

So why not give it a go this week? Whether it is generating a debate prompt or helping a student craft their first poem, AI might just become your new favourite teaching assistant.

Bibliography and References

Recommended further reading

  1. Itransition, 2024. AI in Education: 8 Use Cases & Real-Life Examples. [online] Available at: https://www.itransition.com/ai/education [Accessed 13 Apr. 2025].
  2. Wikipedia, 2025. ChatGPT in education. [online] Available at: https://en.wikipedia.org/wiki/ChatGPT_in_education [Accessed 13 Apr. 2025].
  3. PAGE Inc., 2024. Ethical Considerations of Using AI Technology in the Classroom. [online] Available at: https://www.pageinc.org/post/ethical-considerations-of-using-ai-technology-in-the-classroom [Accessed 13 Apr. 2025].
  4. Wikipedia, 2025. Adaptive learning. [online] Available at: https://en.wikipedia.org/wiki/Adaptive_learning [Accessed 13 Apr. 2025].
  5. Associated Press, 2023. AI is a game changer for students with disabilities. Schools are still learning to harness it. [online] Available at: https://apnews.com/article/ff1f51379b3861978efb0c1334a2a953 [Accessed 13 Apr. 2025].
  6. The Guardian, 2025. Bridget Phillipson eyes AI’s potential to free up teachers’ time. [online] Available at: https://www.theguardian.com/technology/2025/mar/31/bridget-phillipson-eyes-ais-potential-to-free-up-teachers-time [Accessed 13 Apr. 2025].
  7. Liu, L., Chen, J. and Singh, R., 2023. Implementing Learning Principles with a Personal AI Tutor: A Case Study. arXiv. [online] Available at: https://arxiv.org/abs/2309.13060 [Accessed 13 Apr. 2025].
  8. UNESCO, 2025. Artificial intelligence in education. [online] Available at: https://www.unesco.org/en/digital-education/artificial-intelligence [Accessed 13 Apr. 2025].
  9. James Madison University Libraries, 2024. Artificial Intelligence (AI) in Education: AI and Ethics. [online] Available at: https://guides.lib.jmu.edu/AI-in-education/ethics [Accessed 13 Apr. 2025].
  10. Faulkner University, 2024. The Future of Learning: Positive Applications of AI in Education. [online] Available at: https://www.faulkner.edu/news/the-future-of-learning-positive-applications-of-ai-in-education/ [Accessed 13 Apr. 2025].

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Starting Out as an SLT Member: What I Learned from the Experts

Posted on by richardjamesrogers

A blog post by Richard James Rogers (Award-Winning Author of The Quick Guide to Classroom Management and The Power of Praise: Empowering Students Through Positive Feedback). This blog post has been beautifully illustrated by Pop Sutthiya Lertyongphati.

Accompanying podcast episode:

Stepping into a senior leadership team (SLT) role for the first time can be both exhilarating and daunting. Recently, I was appointed as the Acting Head of Secondary at an international school in Thailand, and to gain deeper insights into the role, I reached out to SLT members in other schools for their best advice. Their responses provided me with invaluable lessons that I am now applying in my leadership journey.

1. SLT Isn’t as Powerful as It Seems

Many teachers assume that SLT has the final say in all matters, but in reality, leadership is often constrained by a Board of Governors, school owners, or a Board of Directors. These higher authorities set overarching policies, approve budgets, and have the last word on major decisions. SLT members must navigate these constraints while trying to implement the best possible strategies for students and staff.

2. Deadlines Matter More Than You Think

As teachers, we often view deadlines as an administrative requirement, but from an SLT perspective, meeting them is crucial for the school’s smooth operation. For instance, exam data must be submitted on time so that SLT can analyze results, track progress, and prepare official entries for exam boards. When one deadline is missed, it creates a domino effect, leading to further disruptions down the line.

3. Gossiping Teachers Are Known

While it may feel harmless to engage in workplace gossip, SLT is aware of staff who indulge in it. This kind of behavior can damage professional reputations and undermine trust within the school community. Maintaining professionalism in discussions about colleagues and policies is always the best approach. In fact, this is such an important issue that I wrote about it explicitly in my award-winning book (The Quick Guide to Classroom Management). I have also written a special blog post on the subject matter of gossiping, and its particularly harmful effects in a school setting, here.

4. Complainers Are Noticed

Constructive feedback is always welcomed, but chronic complainers do get noticed. A teacher who frequently complains without offering solutions can be perceived as negative, which doesn’t reflect well when SLT considers leadership potential or responsibilities. Handle day-to-day frustrations professionally, and you’ll soon be recognised as someone who is resilient, trustworthy and likeable.

5. SLT Work Extensively—Even During Holidays

Many assume SLT members simply delegate work, but in reality, they work tirelessly, often sacrificing their holidays to ensure the school runs smoothly. From recruitment to budget planning, from curriculum development to policy implementation, the workload is substantial and ongoing.

6. Awkward Conversations Are Necessary

No one enjoys difficult conversations, but SLT members have a responsibility to address issues such as poor performance, safeguarding concerns, and disciplinary actions. These conversations are rarely personal; they are about ensuring the highest standards for students and maintaining a professional working environment. If you find yourself sitting in a conversation like this, with an SLT member who feels the need to call you out about something, then read my advice on how best to deal with that, here (look for tip #3)

7. SLT Is Built on Trust

Senior leadership is a high-trust position. You don’t get there without demonstrating integrity, reliability, and a strong work ethic. Trust is the foundation of effective leadership, and once lost, it is difficult to regain.

8. SLT Members Communicate With Each Other

If you fall out with one SLT member, assume that others will be aware. Leadership teams function best when there is unity and transparency, meaning that significant issues, concerns, or conflicts are often discussed collectively.

9. Hard Work and Dedication Stand Out

One of the most reassuring pieces of advice I received was that SLT recognizes hard work. Dedicated, competent teachers who go above and beyond are always noticed, even if appreciation isn’t always vocalized. If you want to stand out for the right reasons, being consistent, reliable, and proactive is key.

10. SLT Looks at Patterns to Make Decisions

Leadership isn’t about making decisions based on isolated incidents. SLT analyzes trends in staff absences, exam performance, student behavior, and other key indicators to make informed decisions. Understanding this broader perspective helps in appreciating why certain policies and actions are taken.

Final Thoughts

Becoming a member of SLT is a journey filled with learning curves, challenges, and opportunities for growth. The advice I received highlights the importance of professionalism, trust, and diligence in leadership. As I navigate my new role, these insights serve as guiding principles, helping me to become a more effective and understanding leader.

To those stepping into leadership for the first time: embrace the learning process, build strong relationships, and remember that every decision you make has an impact beyond what is immediately visible. Leadership is not about power—it’s about responsibility, vision, and making a difference in the lives of students and staff.

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Australia’s Social Media Ban for Under-16s: A Bold Step with Educational Benefits

Posted on by richardjamesrogers

A blog post by Richard James Rogers (Award-Winning Author of The Quick Guide to Classroom Management and The Power of Praise: Empowering Students Through Positive Feedback). This blog post has been beautifully illustrated by Pop Sutthiya Lertyongphati.

Australia’s recent decision to implement a social media ban for under-16s has sparked heated debates. Whilst I, and many educators I am in contact with, are mainly pleased with this decision (as we can see the many benefits that the ban will have for children’s physical and mental health), the opposition remains large and vehement. People who are against the ban are mainly asserting that rights are being stripped away from children who have already had access to these devices; that children will be able to beat the system anyway using software like VPNs; and that regulation should have happened way back in the 90s, when the internet was first ‘let loose’ on the general public. John Roskam, Columnist at The Australian Financial Review, even went so far as to call the ban a “joke”.

From an educational perspective, however, I see this ban as a bold step toward safeguarding our students’ well-being. As educators, we are deeply invested in the holistic growth of our learners, and this move addresses several critical issues that have plagued young people in the digital age. Back in 2018, for example, I wrote a lengthy blog post that described the devasting effect that screen time was having on children’s health. Writing that blog post all of those years ago was an eye-opener for me, as I discovered that extensive and well-respected research had already shown that smartphone usage was causing, or correlating, with:

With respect to social media specifically, a research summary by the Telegraph stated that teenagers were spending “hours and hours” of free time scrolling through social media.

All of these negative effects of screen time were highlighted back in 2018, and even earlier in some cases. Things have gotten much worse since then, in my opinion. Perhaps the Australian Government have intervened too late, as some have already suggested, but isn’t being late better that than never doing anything?

What follows next are my thoughts on why this ban is, generally speaking, a good thing for the children of Australia.

Benefit of the Ban #1: Tackling Cyberbullying at Its Roots

Cyberbullying is an ever-present issue in schools. The anonymity and instant connectivity of social media have created an environment where hurtful comments and harmful behaviors can thrive. In my various roles over the years as a homeroom teacher, form tutor and in middle and senior management, I have seen firsthand the ways in which very young children sometimes use groups on social media to spread gossip and hateful posts about their peers. By restricting access for under-16s, this ban could significantly reduce the avenues for online harassment.

Imagine classrooms where students are less distracted by the emotional toll of negative online interactions. As educators, this gives us the opportunity to foster environments of respect and kindness without the shadow of digital cruelty hanging over our learners.

What Can Teachers Do?

We can use our curriculum time to reinforce positive communication skills in our classrooms. Role-playing exercises, restorative practices, collaboration tasks, and open discussions about empathy can help students build the tools they need for respectful interactions: both online and offline. A good PSHE curriculum can certainly facilitate this and hopefully prepare students for the world of social media when they are old enough to legally use it.

Benefit of the Ban #2: Protecting Reputations for the Long Haul

We’ve all seen it: students impulsively sharing photos, videos, or comments that seem funny or harmless in the moment but have lasting consequences. Social media has no “undo” button when it comes to reputations. Posts made in teenage years can resurface in adulthood, often causing embarrassment or even career challenges. Even teachers, the people that society respects and values so highly, can get caught up in the ‘free-spirited’ looseness of social media, posting content that can, and has, destroyed many careers.

By limiting access to social media, this ban gives students the chance to mature and develop better judgment before stepping into a world where every post becomes a permanent record. It’s an opportunity to teach our students about digital footprints and responsible digital citizenship. I, for example, use my Instagram and Facebook profiles to showcase this blog, my workshops and the professional content I produce. When social media is viewed as a ‘reputation builder’, it really can become quite powerful. In my case, it has even made me ‘Google Famous’ (see below):

What Can Teachers Do?

Integrate lessons on media literacy and online reputation management into your curriculum. Help students understand the weight of their online actions through scenarios, case studies, and class discussions. By equipping them with this knowledge now, they’ll be better prepared to navigate social media responsibly when the time comes.

Benefit of the Ban #3: Promoting Positive Body Image

Social media platforms are notorious for promoting unrealistic beauty standards. Algorithms often amplify content that emphasizes perfection, leading young people to compare themselves to heavily edited and curated images. This can contribute to anxiety, low self-esteem, and even eating disorders.

With this ban, we have a unique opportunity to reframe how our students see themselves. They can spend more time building self-confidence based on real-life achievements, relationships, and personal growth, rather than striving to meet unattainable online ideals.

What Can Teachers Do?

Encourage classroom activities that build self-esteem. Art projects that celebrate individuality, storytelling sessions where students share what they value about themselves, or even health lessons on media manipulation can help counteract the negative effects of social media. I’ve written a separate blog post on how teachers can build student self-confidence, here.

Supporting Students Through the Transition

Of course, this ban doesn’t come without challenges. Students who’ve grown up with social media may struggle to adjust. As educators, we are perfectly placed to guide them through this change with empathy and proactive strategies.

  • Encourage Offline Connections: Create opportunities for students to engage in collaborative projects, clubs, and team-building activities.
  • Focus on Digital Alternatives: Introduce educational platforms like Google Classroom, Seneca, or Desmos Classroom to show students the constructive ways technology can be used.
  • Model Responsible Technology Use: Be transparent about how you use technology as a professional tool, demonstrating balance and intentionality.

A Golden Opportunity for Education

While the social media ban for under-16s is a bold move, I see it as a gift for educators. It’s a chance to reclaim our students’ attention, nurture their self-esteem, and equip them with the tools they need for a healthier, more mindful relationship with technology.

Whilst the opposition to the ban remains strong, I see the ban as passing a cost/benefit analysis: the benefits outweigh the costs.

What are your thoughts on the ban? Let’s continue the conversation in the comments!

Bibliography and recommended further reading

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Three Ways to Boost Your Classroom Confidence as a Teacher

Posted on by richardjamesrogers

An article by Richard James Rogers (Award-Winning Author of The Quick Guide to Classroom Management and The Power of Praise: Empowering Students Through Positive Feedback). This blog post has been beautifully illustrated by Pop Sutthiya Lertyongphati.

Accompanying podcast episode:

One of the biggest factors that will determine your effectiveness in the classroom as a teacher will be your confidence in front of your students. Your students can only have faith in you if you have faith in yourself.

In today’s blog post, I will go through the top three actions you can take to immediately boost your classroom confidence as a teacher. These tips will prove to be equally useful for both trainee teachers and more experienced educators. Let’s get started!

#1: Know the topic you are teaching REALLY well

By far the best way to boost your confidence in the classroom, or even in any public presentation you will give (e.g. at a talk, seminar or assembly) is to have excellent subject knowledge.

This does NOT mean that you must have a master’s degree or a PhD to be an excellent teacher (on the contrary, some research even indicates that gaining an advanced degree has no effect on a teacher’s overall effectiveness). What it does mean, however, is you must read ahead, you must understand all of the content you are delivering to your students, and you must thoroughly understand how you will use the resources you have selected. Consider enacting the following action steps:

  1. Read over the lesson material before you deliver the lesson. Do NOT assume that, just because you have a degree in this subject area or because you have taught the lesson a few times previously, that you will automatically understand all of the content. It can often be quite surprising just how much you may have forgotten when you read over the lesson materials again.
  2. Never provide resources that involve questioning (e.g. worksheets and live quizzes), if the model answers are not available. Also, make sure you have read over the model answers to such questions and that you understand those answers really well.
Check out my award-winning book on Amazon today!

Subject knowledge is the ultimate confidence booster because it allows you to walk into a lesson knowing the ins and outs of what you will teach. Knowing the topic really well also prepares you for any questions the students may have on the content, and also provides you with the skills you need to provide your students with exam-style practice (never neglect that, too).

#2: Plan EVERY lesson thoroughly

Even if you have been teaching full time for twenty years (as I have), you must still go through the process of planning each and every lesson. This does not mean that you need to write a full A4 lesson plan for every class, like you did when you were a trainee. What it does mean, however, is that you should know the ‘running order’ of activities for every lesson you deliver. A good lesson should include the following:

  • A quick starter activity (see this link for ideas)
  • Between 1 and 3 activities that make up the body of the lesson
  • A quick plenary that summarizes what was covered (see this link for ideas)

I recommend using EdTech where possible for any part of your lesson. Live quiz apps are really good, as are shared collaborative whiteboards like Miro and G Suite tools.

Research tells us that lessons that are planned are almost always more effective than those that are not. For me personally, I simply use a teacher’s planner (see this link for the planner I created that you can purchase) and I include a few bullet points of notes for each lesson. I also do a weekly review, so that I know where I am at and where I need to go next. You can read about my top lesson planning tips at this very popular blog post.

#3: Utilize Professional Intelligence

What is ‘Professional Intelligence’ you might ask? Well, put simply, it is professional knowledge that you have gathered about your students. The kind of information you should acquire includes, at a minimum:

  • Student names – these can take a while to remember, even for the most seasoned educators among us. Consider utilizing live quiz apps in your first few lessons – these will help you to quickly identify the students’ preferred names.
  • Which students work well together and which students should be kept apart – this information can be gathered by simply talking with colleagues and line managers about the students before you meet them, or you can gather this information firsthand by trying out a few group games and activities.
  • Any students with Additional Learning Needs/Special Educational Needs in the class – make sure you have read their Individual Education Plans (if available), spoken with the Special Educational Needs Coordinator (or the equivalent person in your school) and check out this blog post for tips on helping such students.

You may also want to gather non-confidential information about your students, such as hobbies and interests, as this may help you to create lessons that are tailored to student preferences. Also, don’t forget to check on the running order of school events – some students may need to leave class early, for example, to attend some kind of school event (e.g., orchestra practice) – have you planned for that?

Conclusion

Every teacher must exhibit confidence in the classroom in order to deliver an effective lesson. Much of this will come from experience, but even the most seasoned educators must enact three main action items before any lesson begins:

  • Read ahead and understand the topic you will be teaching
  • Plan every lesson, even if that just involves writing a few bullet points that go through the running order of activities
  • Gathered (and thought about how to utilize) professional intelligence

10 Innovative Ways to Use AI in The High School Classroom

Posted on by richardjamesrogers

An article by Richard James Rogers (Award-Winning Author of The Quick Guide to Classroom Management and The Power of Praise: Empowering Students Through Positive Feedback). This blog post has been beautifully illustrated by Pop Sutthiya Lertyongphati.

When ChatGPT first came out in 2022 it hit the education sector like a sudden whirlwind – whipping up a flurry of emotions, such as fear, excitement and uncertainty, as it tore its merry way through one teachers’ meeting after another. Around about that time I wrote a blog post that aimed to inform teachers about what generative AI could already do – and the list was impressive even then. From scoring a Level 5 on an IBDP Mathematics exam to outwitting plagiarism detection software – it seemed as though the fine arts of classroom instruction, assessment and active engagement would be bent out of shape forever.

Fast forward to today, and that whirlwind has been tamed to gentle breeze. The anticlimax has been deathly in its silence, and I am personally of the opinion that AI’s ‘saturation point’ is quickly approaching. People simply don’t want fake stuff (such as fake photos in ads, or blog posts written exclusively by AI), but people DO want the time-saving and cognitive offloading features that AI can provide. Even as far back as 2022, for example, the World Economic forum published the results of a major study which found that 60% of adults around the world agreed that AI products and services would make their lives easier, but just 50% said that they’d trust companies that use AI as much as those that do not. One year later, in 2023, The University of Queensland partnered with KPMG to conduct their own global study of people’s trust in AI. They found that:

  • 61% of respondents were ambivalent or unwilling to trust AI
  • 55% were comfortable with the use of AI at work to augment and automate tasks and inform managerial decision-making, as long as it was not used for human resource and people management purposes. 

You can download the full report from the University of Queensland, here.

What is 100% certain is that whilst we’re still sailing on the open ocean of AI, we can harness certain tools to enhance the learning experience, streamline administrative tasks, and provide personalized education. So, in today’s blog post, I will share ten practical ways teachers can incorporate AI into their classrooms, complete with examples and tips for immediate implementation.

Let’s address the elephant in the room first: ChatGPT

It is my observation that ChatGPT is currently being utilized in a ‘skeleton before the meat is added’ way across the education sector:

  • ChatGPT can quickly generate student written reports, upon providing the system with a lengthy prompt (e.g. student names, genders and overall attainment). These reports are often incomplete and lack context, however, and teachers often need to revise the reports afterwards before final publication. PLEASE CHECK your school’s policy on using ChatGPT for report writing before you proceed – you may come across privacy issues. ChatGPT does ‘learn’ from user inputs, which technically means that the prompts and feedback you share with it are not confidential, as the model uses that information to develop itself.
  • Students can use ChatGPT to generate ideas for projects and assignments, as well as the core elements of any written work they need to produce. This will, of course, need to be modified afterwards.

What has become clear about ChatGPT since 2022 is that it’s not (currently) as clever as we all thought it would be. Common issues/mistakes that arise include:

  • Lack of original tone and prosaic/robotic like syntax
  • Web references and links generated by ChatGPT 4o that are incorrect/do not link to the desired site upon further inspection
  • Misunderstanding of the original prompt, which often requires further prompt revisions by the user
  • Image generation is particularly problematic, and the average non-IT professional will still find it difficult to generate photo-realistic images of themselves and others using ChatGPT, even when reference images are provided

Let’s finally get into the ten AI tools that teachers should try out.

#1: Personalized Learning

AI can help tailor educational content to meet the individual needs of each student. Tools like DreamBox and Smart Sparrow adapt lessons based on student performance. For example, a math teacher can use DreamBox to provide customized exercises for each student, ensuring that advanced learners are challenged while those struggling receive extra support.

#2: Intelligent Tutoring Systems

Intelligent Tutoring Systems (ITS) like Carnegie Learning and ALEKS offer one-on-one tutoring. For instance, a teacher might assign ALEKS for homework, allowing students to receive immediate feedback and explanations on math problems they get wrong, thereby reinforcing learning.

#3: Automated Assessment and Feedback

AI-powered grading tools, such as Gradescope and Turnitin, save teachers countless hours by automating the grading of assignments. A practical example is using Gradescope to quickly grade multiple-choice quizzes or written assignments, providing students with detailed feedback while freeing up the teacher’s time for other tasks.

#4: Live Quiz Apps

AI can increase student engagement through interactive platforms like Kahoot! and Quizlet. For example, a history teacher can create a Kahoot! quiz to review key concepts before a test, making the review session fun and competitive, which helps students retain information better than they might otherwise. I’ve written a separate blog post listing and describing my favourite live-quiz apps which you can read, here.

#5: Analysing student data and making predictions

Predictive analytics tools, such as BrightBytes, analyze student data to predict outcomes and identify students at risk of falling behind. A teacher could use BrightBytes to track student performance throughout the semester, identifying those who need additional support early on and implementing targeted interventions. In theory, the system could also be used to determine predicted grades for students applying to universities, although I wouldn’t recommend only using this tool. Predicted grades are notoriously difficult to pin-down and can be a point of great contention and controversy depending on the dynamics that are at play in your school. Always use assessment data and your professional judgement, coupled with AI if you wish, you make the best predictions you can.

#6 VR and AR tools

AI-powered VR and AR tools like Google Expeditions and Nearpod bring immersive learning experiences into the classroom. For instance, a geography teacher can use Google Expeditions to take students on a virtual field trip to the Grand Canyon, providing a visually engaging way to learn about geological formations. This great blog post by Jennifer Snelling at the International Society for Technology in Education (ISTE) lists 23 brilliant AR and VR tools that teachers can use in the classroom (well worth a read!).

#7: Language translation

AI-based language translation tools, such as Google Translate, facilitate communication in multilingual classrooms. Additionally, language learning apps like Duolingo use AI to personalize lessons. For example, an ESL teacher can use Google Translate to help non-native speakers understand complex instructions, making the classroom more inclusive. For more tips on how to engage EAL/ELD/ESL students specifically, then this great blog post contains some useful advice.

#8: Admin

AI can streamline administrative tasks, allowing teachers to focus more on teaching. Tools like IBM’s Watson Education can handle scheduling, student attendance, and other administrative duties. A practical use case is using Watson Education to automatically generate class schedules based on student preferences and availability, reducing administrative workload.

#9: Collaboration and communication

AI-powered communication tools, such as Microsoft Teams and Slack, can be used to enhance collaboration among students and teachers. A teacher can create a Microsoft Teams channel for a group project, allowing students to share resources, communicate in real-time, and collaborate on assignments effectively.

#10: Professional Development

AI can also support teachers’ professional development. Platforms like Coursera and LinkedIn Learning use AI to recommend courses and resources based on individual interests and career goals. For instance, a teacher looking to improve their coding skills can use LinkedIn Learning to find and enroll in relevant courses, keeping their skills up-to-date.

Did I use AI to help me write this blog post?

I have to admit, yes, I did. But most of this blog post was written by me. I used ChatGPT 4o (which you need a paid subscription for) to do the following:

  • Write my references in Harvard style
  • Come up with the ten ideas for using AI in the classroom, to which I added my own thoughts

So, even I am guilty of succumbing to the temptation of using AI to save me time and energy. However, I do think that you, as my readers, deserve more than just a ChatGPT generated blog post every week, which is why I will only ever use generative AI to provide the ‘skeleton’. I must add the ‘meat to the bones’. Perhaps that’s what we should be training our students to do, too?

Bibliography and references

The 7 Golden Rules of Communication for Online Meetings

Posted on by richardjamesrogers

An article by Richard James Rogers (Award-Winning Author of The Quick Guide to Classroom Management and The Power of Praise: Empowering Students Through Positive Feedback). This blog post has been beautifully illustrated by Pop Sutthiya Lertyongphati.

Accompanying podcast episode:

Even as far back as 2020, during the height of the pandemic, research was being conducted on the effectiveness of video conferencing in education, and some such research concluded that online meetings would remain popular long-after the pandemic was over. My personal experiences have certainly mirrored these predictions – tutoring has moved mostly online, online meetings are still being used by many schools for parent-teacher conferences and schools still find that an online meeting is the most convenient way to bring everyone together efficiently, even if everyone is in the same building! Some schools are still using online meetings for assemblies too – an efficient approach as all of the students can remain in their classrooms and simply ‘enjoy the show’ on the classroom smart board or projector.

The corporate world has likewise seen a dramatic shift towards online conferencing, and as a part of a recent Powerful Public Speaker Workshop I delivered to a team of insurance professionals here in Bangkok, I was asked to speak about the rules/etiquette people should follow for online meetings. The following seven rules are the result of my deliberations, and if you wish to download and use the slides I delivered to this corporate client, then you can find it linked as a pdf file at the end of this blog post. Please note that I have put a ‘teaching spin’ on each of the following rules to make them as relevant as possible to educators (which you will not find in the pdf file).

An overview

I was thinking about putting this summary at the end, but I think it’s relevant here. When it comes to ALL online meetings, remember the acronym MEET UP R:

Rule #1: Know your platform

Are using Google Meets? Maybe it’s the dreaded Cisco Webex (dreaded because I have such little experience with this platform). Perhaps it’s Zoom? Maybe you’re using Microsoft Teams for the first time?

Whatever platform it is that you’ll be required to use, the first Golden Rule is that you become familiar with the software. Spend at least 15 minutes before the meeting starts just getting used to the controls and settings, if you’re a newbie. Also, if you haven’t used a platform in over a month, then carry out the due diligence of checking its functionality first – it may well have changed since you last used it!

Rule #2: Be there early!

The reasons for the inclusion of this rule are not so obvious upon first inspection. Here’s why you need to try logging-in early:

  • Unexpected system updates can slow down your start (this has happened to me multiple times over the last several years)
  • WIFI may take time to set up. Don’t assume that that you’ll always be able to get online in the same way every time, using the same WIFI (especially if it’s public WIFI, such as that you would find in a coffee shop). Again – updates to systems and protocols do happen!
  • Bluetooth (e.g. For mics and headphones) may take time to set up (and setup protocols can change after system updates)
  • You may need an alternative device if there’s a technical problem (e.g. a smartphone connected to a 4 or 5G network)

Familiarity can often be the enemy of online meeting etiquette. On many occasions I have, for example, turned up at the same coffee shop multiple times in a row to use the same WIFI, only to find that the login procedure has changed. This unexpected hurdle clearly slows down my login time.

Getting to your online meeting destination early, and attempting to log-in early, allows you time to fix any issues that may come up.

Rule 3: Switch on your camera

The visual element of meetings is important. When you show yourself to the online audience via the camera, there’s no doubt in anyone’s mind that you are present and attentive. Those who leave their cameras switched off do, unfortunately, arouse suspicion. If you absolutely must leave you camera switched off (e.g. so as to reduce your network traffic and allow for an audible meeting), then at least tell the host in advance (if you can).

If you are the meeting host, then don’t be afraid to ask people to switch on their cameras too – facial expressions, nods, mannerisms and other visual information forms part of the effective communication ‘dance’ that must play out in an online meeting.

Rule 4: Mute your microphone when you are not speaking

Background noise can interfere with the meeting (especially via sensitive tech, like expensive earphones). Also, experiment with different mics (e.g. wired or wireless – which microphones provide clearer sound to your audience?).

Last year I purchased a very expensive set of AirPods Pro for use in online tutoring meetings. They’re beautiful – but not every student I teach likes them. They are so sensitive to background noise, that in some locations in which I am sitting the students find that they cannot hear me clearly, and I have to use wired earphones/mics (even when I turn on noise reduction).

It’s good practice to have at least three modes of voice input to your online meeting available, if possible:

  • The computer’s built-in microphone and speaker system (probably not the best if you’re in a public setting)
  • Wired earphones with integrated microphone (if you have an earphone jack on your PC)
  • Bluetooth headset/earphones

Having three systems, such as these, will enable you to join the meeting and communicate even if one system fails (and this, again, has happened to me multiple times!).

Rule 5: Raise your hand if you want to say something

This can be done visually (on camera), or through a hand-raise tool. Raising your hand on camera is usually better for smaller meets.

Check out my award-winning book for high-school teachers, available on Amazon.

Rule 6: Watch the chat window!

Requests and questions may come up at any time, so make sure you keep your eyes on the video conferencing software’s integrated chat feature window (and make sure you know where it is located too). At the very least, whether you are the meeting host or not, check the chat window before going for a break or leaving/closing the meeting – there could be some vital information in there!

The chat window can also be a good place to receive/ask questions and to leave contact information (e.g. if you are meeting with outside stakeholders, such as parents, teacher-training providers or ECA services).

Rule 7: Leave at the appropriate time, and in the appropriate way

  • If you need to leave early, then let the host know in-advance.
  • You can slip out unnoticed, but please leave a message in the chat window to say goodbye to the participants.
  • Respect people’s time, just as you would in a physical meeting (e.g. try not to make the meeting too long)

My slides (feel free to download):

Online-meetings-and-conductDownload

Recommended further reading

Check out the following blog posts for more content related to the topic of online meetings:

Hybrid Teaching Apps, Ideas and Strategies – Richard James Rogers

Cognitive Challenges of Language Learners in the Digital Age – Richard James Rogers

Online Learning: A Risk-Assessment List for Teachers – Richard James Rogers

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